Frequently Asked Questions (FAQs)
- What is Q Fever?
- Q Fever immunity status
- Do you have to wait before starting work after vaccination?
- What is the Q Fever Register?
- What is the Register for?
- How will the Register help?
- What are the benefits of being on the Register?
- Who owns the Register and the data?
- Who manages the Register?
- Who is AUS-MEAT Limited?
Information On The Register
- Whose information is on the Register?
- How is information recorded in the Register?
- What information is kept in the Register?
- Does anybody else have access to this information?
- How can the information be used?
- What about discrimination?
- Am I on the Register?
- How can I find out what information is kept on me?
- What is an Authorised User?
Accessing The Register
- Who can access the information about an individual's Q Fever immune status?
- How can employers or medical practitioner/ access the information?
- How do I become an Authorised User?
- How long does it take to be approved as an Authorised User?
- How do I find an individual's immune status?
Q Fever eStatement / Q Fever Card
- What is the Q Fever eStatment?
- How do I obtain a replacement eStatement?
- How do I obtain an eStatement if I don’t have an email address?
- Can I get a Q Fever Card?
- What is the Q Fever Register Number?
- What happens if an individual forgets their Q Fever Register Number?
- What if I lose my Q Fever Card?
What is Q Fever?
Q Fever is a disease that can be spread to humans mainly from cattle, sheep and goats. The germ is spread in the urine, faeces and milk, but birth fluids, the foetus and the placenta are the most dangerous sources. When infected fluids dry out, the germ can remain alive in the dust for years.
People can become infected by begin splashed with infected fluids, or by breathing in infected dust.
When infected some people experience no signs, while others just feel a little 'off colour' for a few days. Most people, however, feel like they have a bad case of the 'flu, with fever and sweating, nausea, vomiting and diarrhoea for 7 to 10 days. For most people, these signs pass and there are no more problems. If you already have heart problems, you may get infection of the heart valves and severe illness as a result.
It is very rare for anybody to die of Q Fever, although some people may get other problems months or years after the first signs of disease have passed. These take the form of extreme tiredness and weakness, even after minor exercise, muscle pains, headaches, fever, and depression. This form of the disease, Post Q Fever Fatigue Syndrome, often lasts for years, and may make work, and many other aspects of normal life, impossible.
While the early disease can be very unpleasant, preventing this long lasting disease is the main aim of Q Fever vaccination.
Q Fever immunity status
Individuals may be immune to Q Fever and cannot get the disease if they have ever had:
- a vaccination against Q Fever,
- a test to say that they are immune,
- or they have been previously diagnosed by a medical practitioner as having had Q Fever.
If an individual doesn't know if they have had the disease, or whether they have been previously vaccinated against Q Fever then their employer will request the individual to have a test to check if they are immune. If the individual is not immune then they will require a vaccination to protect them from Q Fever in the future (subject to the medical practitioner checking contra-indications to vaccination such as allergy to eggs).
Do you have to wait before starting work after vaccination?
It takes at least two (2) weeks for the vaccine to be effective. Individuals who have been vaccinated and work in a high-risk environment should not expose themselves to any risks or commence work until 15 days after vaccination.
What is the Q Fever Register?
The Australian Q Fever Register (Register) is a database which stores information about the Q Fever immune status of individuals who have agreed to be part of the Register and their data has been submitted to the Register.
What is the Register for?
The purpose of the Register is to help people working in higher risk industries avoid getting the disease. It does this by allowing employers to quickly find out if their employees are immune or not. If an individual is not immune, they can be vaccinated before they are exposed to the risk of infection. The primary focus of the Register is for individuals directly employed or associated with the meat processing industry or affiliated livestock industries.
How will the Register help?
The Register enables checking of Q Fever immune status if an individual has previously been vaccinated but has lost their details, or if they have forgotten whether they have been vaccinated. This saves expensive and time-consuming re-testing to check whether they are protected from the disease before commencing employment in higher risk industries.
The Register assists individuals by storing their immune status (including vaccination/ skin test details). This makes it easier to prove Q Fever immune status when changing employment.
If an individual agrees to be on the Register, their details can be checked immediately, so that, if they are immune, they can commence work immediately without any delay.
Where an individual is not recorded on the Register they will need to be tested, and if they are not already immune, will need to arrange to be vaccinated.
What are the benefits of being on the Register?
If an individual is recorded on the Register as having immunity to Q Fever they can be safely employed (in a position where they may be exposed to Q Fever) saving the time, inconvenience and cost of unnecessary testing. It may also assist medical practitioners avoid the risks of reactions that may occur when an individual who is already immune is unnecessarily vaccinated.
Who owns the Register and the data?
The Register and data contained within it are owned by the Australian Meat Processor Corporation (AMPC). AMPC is the research and development organisation for the red meat processing industry. For further information about AMPC go the AMPC website at www.ampc.com.au.
Who manages the Register?
The Register is operated by an independent Data Manager appointed by AMPC, currently AUS-MEAT Limited.
Who is AUS-MEAT Limited?
AUS-MEAT is a service provider company jointly owned by AMPC and Meat & Livestock Australia (MLA) with a long history in serving the Australian meat and livestock industries. AUS-MEAT is one of Australia’s leading agribusiness auditing, certification and training providers and operates under recognised quality management systems and is ISO 9001: 2015 accredited.
Information On The Register
Whose information is on the Register?
The Register is designed to store relevant information on the Q Fever immune status of individuals who are at risk of being exposed to Q Fever and who have agreed to be part of the Register.
Nevertheless, anyone who has been tested or vaccinated, or has contracted Q Fever, can be recorded on the Register, regardless of their occupation.
How is information recorded in the Register?
Individuals may enter and submit their own information to be recorded on the Register or information may be entered into the Register by Authorised Users (employers or medical practitioners) or their approved staff (e.g. an Occupational Health and Safety Nurse).
Before any information about an individual is recorded in the Register, each individual must complete a Personal Information and Consent form. This form contains basic information to identify an individual, and shows that an individual has agreed to be recorded on the Register.
Individuals may elect not to have their Q Fever immune status entered on the Register.
What information is kept in the Register?
There are two types of information on the Register: information which identifies an individual, and information about an individual’s Q Fever immune status.
The identification information includes:
- salutation/title (Mr, Mrs etc),
- first name, middle name/s and surname,
- date of birth, and
- a secret question and answer. This is a question that only individuals are likely to know the answer to, and helps Register staff confirm an individual’s identity if they ever need to call the Register helpline.
The immune status information includes:
- Date of any vaccination,
- Date of any screening test, the test type and test result,
- Q Fever immune status.
Does anybody else have access to this information?
The Register may, from time to time, receive requests from research providers for data on the Register for research purposes. The only data that may be approved for release is aggregated information in the Register for statistical and surveillance purposes, for example, the number of people diagnosed with Q Fever, the number vaccinated, the percent of positive test results and so on.
How can the information be used?
An individual’s information can only be used by the individual, or (with an individual’s permission) the individual’s employer or medical practitioner to find out an individual’s Q Fever immune status.
The information contained within the Register may be used for research purposes from time to time, but only under the controls described above.
What about discrimination?
In addition to the protection offered by State and Commonwealth legislation, Authorised Users of the Register (employers in particular) must sign an Agreement stating that they will not discriminate against an individual in any way, either on the basis of the information contained on the Register, because an individual is not on the Register, or because an individual fails to inform them of their Register Number.
Am I on the Register?
Information about an individual can only be recorded on the Register if the individual has provided permission and signed a Consent Form.
Participation on the Register is voluntary and a personal decision of each individual. The main reason to register is if your Q Fever immune status may need to be verified by an employer to work at higher risk sites for contracting Q Fever.
How can I find out what information is kept on me?
All individuals recorded on the Register have the right to know what information is kept, and to request that any errors be corrected.
Whenever a Q Fever eStatement is issued, a covering letter with the full details of the information held by the Register is sent with it.
An individual can also call the Q Fever Register Help-Line (1300 QFEVER) identify themselves, and request their details or to correct errors.
What is an Authorised User?
An Authorised User is an individual associated with an Organisation that has been granted access to the Register. Eligible organisations include meat processing establishments, Medical Practices or other Organisations as determined by AMPC.
Authorised Users are bound by extensive Terms and Conditions prescribing the basis upon which they can access and use information in the Register.
Accessing The Register
Who can access the information about an individual's Q Fever immune status?
The Register has very strict privacy controls. The information is stored in a secure database accessible online.
After being added to the Register individuals can access the information on their immune status using a secure password system either by logging into their online profile or by contacting the helpline. If an individual provides permission at the time of registration, the information may also be accessed by Authorised Users including:
- your current employer,
- a new employer, when you apply for a new job, or
- your medical practitioner/heath professional.
Register information can be accessed by Register Helpline staff.
How can employers or medical practitioner/ access the information?
Employers and medical practitioners who have applied to be Authorised Users can access the Register using a secure web page.
To logon to the Register, they must use a password supported by a security system similar to that used in Australia for Internet banking. Any information that is uploaded or downloaded from the Register is encrypted to ensure it is kept private and secure
An Authorised User can only access an individual’s information if they know the individual’s name and date of birth and Q Fever Register Number (a unique number for each individual on the Register). The only way that an Authorised User can get the Q Fever Register Number is if that is provided to them by the individual.
How do I become an Authorised User?
To become an Authorised User follow the Steps below:
- Step 1. Download, print and complete the Organisation & Authorised User Application Form(s) - Each User must be associated with an Organisation. Each individual User within an Organisation is required to complete a separate application.
- Step 2. Submit the Application Form(s) to the Register - Application Form(s) can be either uploaded online or submitted to the Register be email.
- Step 3. Await Confirmation - Register staff will review, approve and create each Application. Once approved an Authorised User account will be confirmed and each applicant will be advised of a unique login and password.
How long does it take to be approved as an Authorised User?
Applications for new Organisations/Authorised Users will be processed within two (2) business days of receipt. The best way to expediate the process is to ensure that the Application Form is fully completed and submitted to the Register electronically.
How do I find an individual's immune status?
To find an individual’s Q Fever status from the Register an organisation must first be Authorised, and one or more staff members appointed as Authorised Users.
Authorised Users will be given a user name and password for use when accessing the Register online.
To access an individuals’ details, Authorised Users will require the following information about that individual:
- Full Name
- Date of birth
- Q Fever Register Number
Authorised Users may only access an individual’s details with the permission of that individual. Authorised Users will need to ask the individual what their Q Fever Register Number is before being able to access the information.
Q Fever eStatement / Q Fever Card
What is the Q Fever eStatment?
Once an individual’s details are entered into the Register (or new information is added), Q Fever Register eStatement will be emailed to the individual. This eStatement contains the following information:
- Individual’s name
- current Q Fever immune status, and
- Q Fever Register Number.
The eStatement should be kept and used to prove the individual’s immune status in the future.
The eStatement includes similar information to the Q Fever Card that was issued by the Register previously.
How do I obtain a replacement eStatement?
A replacement eStatement can be obtained at any time by logging in to the Register and requesting an eStatement. Alternatively, the eStatement can be downloaded and saved on a mobile device.
How do I obtain an eStatement if I don’t have an email address?
If an individual does not have an email address, an eStatement can be accessed and viewed as follows:
- Register an online account and download a copy of the eStatement. This can be done on a mobile device or tablet in addition to a PC or laptop.
- Individual can seek approval to use the email address of family member or friend, and request the eStatement be sent to that address.
- Individual can ask an Authorised user (e.g. their employer) to download a copy for them.
- Alternatively, where an Individual’s details are registered by an Authorised User (e.g. employer), the User can utilise their own email for the purpose of the registration and/or download a copy of the eStatement on behalf of the patient/employee.
Can I get a Q Fever Card?
Previously, individuals that elected to have their details recorded on the Register were issued a credit card sized Q Fever Card.
Effective from April 2018 the Q Fever Card is no longer available and has been replaced by an eStatement. The eStatement can be downloaded and saved on a mobile device.
The design of the eStatement also includes a section that is formatted to enable an individual to print, cut out and laminate the relevant information to enable this to be readily stored in a wallet.
What is the Q Fever Register Number?
Each individual that has provided consent to be recorded on the Register is issued a unique Q Fever Number. This number assists in identifying individuals on the register and forms part of the security requirements for individuals and Authorised Users accessing information regarding individuals on the Register.
What happens if an individual forgets their Q Fever Register Number?
An individual may be asked by their employer or medical practitioner for their Q Fever Register Number.
This number is required to enable Authorised Users (employers, medical practitioners) to check the Register to determine if the individual is immune to Q Fever.
Each individual recorded in the Register is issued with a unique Q Fever Register Number which is printed on their Q Fever eStatement/Card.
If an individual loses an eStatement (or previously issued card), or needs the Q Fever Register Number and doesn't have an eStatement with them, they can login to the Register and request a replacement eStatement or alternatively they can call the Register Help-Line (1300 733 837). Register staff will be able to advise the issued Q Fever Register Number for individuals that are able to confirm their identity credentials (name, date of birth, and secret question).
What if I lose my Q Fever Card?
The Q Fever Card is no longer issued. If an individual loses their Q Fever Card, they can logon to the Register and access an eStatement that can be emailed or downloaded to a mobile device. Alternatively, an individual can telephone the Register Helpline and request for an eStatement to be issued.
The eStatement/Card is not required for Authorised Users (employers, medical practitioners) to access the information in the Register - they just need to know the Q Fever Register Number. An individual can if required obtain this number immediately by telephoning the Register Helpline.